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ANF Rules and Regulations

Sunday, September 14, 2014
Set-up for Exhibitor 10:00 am – 11:30 am

 1:30 pm to 3:30 pm - Airlines ONLY
3:30 pm to 5:30 pm Airlines & Suppliers Only

Welcome to the Aviation Networking Forum (ANF).  The following information is to serve as a guideline for your participation during this venue.  All questions and situations not specifically addressed within this document, or situations whereby clarification is required, shall be based upon the final decisions of the ACPC Board of Directors. 

1.  Registration for the ANF is ONLINE ONLY at www.acpc.com.  All companies requesting space for
participation in the ANF, must have at least one paid attendee, from the company, registered for the ACPC
Conference, before signing up for an ANF Booth.  Please note booth space is limited and is assigned on
a first come, first served basis and after verification of payment for the conference and ANF booth space.
Payment for the conference and for the ANF is by credit card only.  Deadline to register for the ANF is August 8, 2014, as long as this venue has not sold out prior to this date.

2. Once registered for the conference, a confirmation number will be assigned by the system.  This confirmation number will be your access code to register for the ANF.  When you have completed the ANF registration, the system will issue an ANF confirmation number.  The system will date and time stamp each electronic registration.  This ANF confirmation number will determine only the assignment order of your booth.  This is NOT your booth number.

3.  Booth locations will be numbered and assigned as your confirmed registration and payment is received.  Only one booth per company is allowed and the ACPC will not entertain any requests for combined booths or contiguous locations for sister companies, affiliated companies or wholly owned subsidiaries.

 4.  Cost for booth space is $600.00 per booth.  Electricity can be ordered at a cost of 150.00 per booth and must be ordered no later than August 8, 2014.  Any orders for electricity that are not made by August 8, 2014 will need to be made through the hotel and will be subject to hotel pricing.

 5.  The ANF is intended to provide networking opportunities to all participants.  It is not a convention or trade show.  Participants will be provided with a 6’ x 8’ space, 1 standard 6’L x 24” W x 30” H table, 2 side chairs, 1 wastebasket and an ID sign.  Booths and/or freestanding displays are not allowed.  All materials, including but not limited to, printed material, display and projected material must be confined to the top of the table space provided only.  Display material is limited to 30” in height from the top of the table.  No posters or displays can be placed on the floor around the table or in the provided chairs.  Company name signs will be provided by the ANF and will be placed on the draping in the back of each space.  Company signage, floor displays, booths or other free standing apparatus will not be permitted.  A standard floor length trade show table covering or runner is permitted.  Please note that a standard table measures 6’L x 24”W x 30”H.

 6.  The ANF is a Business Function of the Air Carriers Purchasing Conference.  Spouses and guests will not be permitted into the ANF.  Each company is allowed a maximum of three (3) representatives inside the booth at one time and all must be paid attendees of the Air Carriers Purchasing Conference.  In the spirit of fairness, gathering of other company representatives outside the booth or in the isles surrounding the booth is strictly prohibited.  Violators are subject to penalties as determined by the ACPC Board of Directors.

 7.  Televisions, computers or any other displays are permitted as long as they conform to the 30” height limit.  Should you require the use of phone lines, you must coordinate these requirements through the hotel or through GES, who will be the ANF coordinating partner company.  All costs associated with phone line usage will be the responsibility of the requesting company.

8.  All companies participating in the ANF must set up their areas between the hours of 10:00 am and 11:30 am EST on Sunday September 14, 2014 and participants must be wearing their ACPC issued Badge and Wrist Band.  Spouses and guests are not permitted in the ANF at any time.

 9.  Only the company/organization that registered for a booth at the ANF may display their products/services at the booth.  Subletting booth space for a fee or for no fee is strictly prohibited.  A primary company and one legal division of that company may share a booth, but only with prior approval from the ACPC Board of Directors.  Violators are subject to penalties as determined by the ACPC Board of Directors.

 10.  All food items provided by an exhibitor in their booth shall be limited to pre-packaged and sealed snack items used as promotional giveaways.  No beverages are permitted.

 11.  Due to the codes of conduct within many participating companies, the ACPC has adopted the following booth giveaway guidelines for the ANF.  No cash can be given away at any booth.  If you choose to give away a gift card(s), value cannot be more than 50.00 per gift card and total amount of gift cards given away should not exceed 500.00.

 12.  Special orders of any type, including but not limited to food items, not currently detailed in these rules, must be submitted for approval no later than 30 days prior to the date of the ANF,  to the ACPC Board of Directors for approval.

 13.  An ANF Guide will be published and distributed.  The ANF Guide will list each company/organization registered for the ANF alphabetically, by both number and by a category.  Participating companies will have four (4) categories to choose to be listed under:  OEM, Aftermarket Supplier, Repair Station or Service.
The ANF Guide will not contain advertising, but all participants will have the same amount of space to describe their company’s offerings. 

14.  Use of the ACPC logo is strictly prohibited.

 15.  The ANF will take place on Sunday, September 14, 2014.  Set up for ANF booths is Sunday from 10:00 am to 11:30 am.  All company representatives must be positioned inside their booths by 1:15 pm—no exceptions.
During the first two (2) hours from 1:30 pm – 3:30 pm, the ANF will be opened to Airline attendees only. During this time, exhibitors must remain behind their tables in their booths only.  You may not leave your booth to walk around the exhibit hall or take airline personnel to your booth.  After the first two (2) hours the hall will be opened from 3:30 pm – 5:30 pm to all registered attendees.  At that time exhibitors will able to leave their booths.

 16.  Refund requests must be received in writing by August 8, 2014 no later than 5 pm EDT.  Please send request by email to Tighe Racobs at tracobs@ascentmro.com or Josie Demetriou at jdemetriou@velocityaerospace.com. 

 17.  The ACPC Board of Directors reserves the right to rule on any matter not specifically addressed in the above.

 
 
 

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