ANF Rules and Regulations
 

 
   2016 ACPC CONFERENCE DETAILS
 

     August 20 - August 23rd
     Atlanta, Georgia
     Atlanta Marriott Marquis Hotel -
Details

     Online Registration will begin Monday, May 2, 2016, 9:00 AM Eastern
     Registration will be available beginning on Monday, May 2nd 9:00 am Eastern thru
     Friday, July 22nd at 5:00 pm Eastern unless the conference is sold out prior to July 22nd.

     Interested in serving as an ACPC Volunteer?
Click for Information

 

 

Sunday, August 21, 2016
Set-up for Exhibitor 8:00 am – 11:30 am
 1:00 pm to 3:30 pm - Airlines ONLY
3:30 pm to 6:00 pm Airlines & Suppliers Only

 

    Welcome to the Aviation Networking Forum (ANF).  The following information is to serve as a guideline for your participation during this venue.  All questions and situations not specifically addressed within this document, or situations whereby clarification is required, shall be based upon the final decisions of the ACPC Board of Directors. 

     

    1.  Registration for the ANF is ONLINE ONLY at www.acpc.com.  All companies requesting space for
    participation in the ANF, must have at least one paid attendee, from the company, registered for the ACPC
    Conference, before signing up for an ANF Booth.  Please note booth space is limited and is assigned on
    a first come, first served basis and after verification of payment for the conference and ANF booth space.
    Payment for the conference and for the ANF is by credit card only.  Deadline to register for the ANF is July 22, 2016, as long as this venue has not sold out prior to this date.

     

    2. Once registered for the conference, a confirmation number will be assigned by the system.  This confirmation number will be your access code to register for the ANF.  When you have completed the ANF registration, the system will issue an ANF confirmation number.  The system will date and time stamp each electronic registration.  This ANF confirmation number will determine only the assignment order of your booth.  This is NOT your booth number.

      

    3.  Booth locations will be numbered and assigned as your confirmed registration and payment is received.  Only one booth per company is allowed and the ACPC will not entertain any requests for combined booths or contiguous locations for sister companies, affiliated companies or wholly owned subsidiaries.

      

    4.  Cost for booth space is $650.00 per booth.  Electricity must be ordered directly through the Atlanta Marriott Marquis Hotel.  Ordering electric is very costly and we suggest that companies bring an extra battery or power source that will hold a charge for the duration of the ANF.

      

    5.  The ANF is intended to provide networking opportunities to all participants.  It is not a convention or trade show.  Participants will be provided with a 6’ x 8’ space, 1 standard 6’L x 24” W x 30” H table, 2 side chairs, 1 wastebasket and an ID sign.  Booths and/or freestanding displays are not allowed.  All materials, including but not limited to, printed material, display and projected material must be confined to the top of the table space provided only.  Display material is limited to 30” in height from the top of the table.  No posters or displays can be placed on the floor around the table or in the provided chairs.  Company name signs will be provided by the ANF and will be placed on the draping in the back of each space.  Company signage, floor displays, booths or other free standing apparatus will not be permitted.  A standard floor length trade show table covering or runner is permitted.  Please note that a standard table measures 6’L x 24”W x 30”H.

      

    6.  The ANF is a Business Function of the Air Carriers Purchasing Conference.  Spouses and guests will not be permitted into the ANF.  Each company is allowed a maximum of three (3) representatives inside the booth at one time and all must be paid attendees of the Air Carriers Purchasing Conference.  In the spirit of fairness, gathering of other company representatives outside the booth or in the isles surrounding the booth is strictly prohibited.  Violators are subject to penalties as determined by the ACPC Board of Directors.

      

    7.  Televisions, computers or any other displays are permitted as long as they conform to the 30” height limit.  Should you require the use of phone lines, you must coordinate these requirements through the hotel. All costs associated with phone line usage will be the responsibility of the requesting company.

      

    8.  All companies participating in the ANF must set up their areas between the hours of 8:00 am and 11:30 am EST on Sunday August 21, 2016 and participants must be wearing their ACPC issued Badge and Wrist Band.  Spouses and guests are not permitted in the ANF at any time.

      

    9.  Only the company/organization that registered for a booth at the ANF may display their products/services at the booth.  Subletting booth space for a fee or for no fee is strictly prohibited.  A primary company and one legal division of that company may share a booth, but only with prior approval from the ACPC Board of Directors.  Violators are subject to penalties as determined by the ACPC Board of Directors.

      

    10.  All food items provided by an exhibitor in their booth shall be limited to pre-packaged and sealed snack items used as promotional giveaways.  No beverages are permitted.

      

    11.  Due to the codes of conduct within many participating companies, the ACPC has adopted the following booth giveaway guidelines for the ANF.  No cash can be given away at any booth.  If you choose to give away a gift card(s), value cannot be more than 50.00 per gift card and total amount of gift cards given away should not exceed 500.00.

      

    12.  Special orders of any type, including but not limited to food items, not currently detailed in these rules, must be submitted for approval no later than 30 days prior to the date of the ANF,  to the ACPC Board of Directors for approval.

      

    13.  An ANF Guide will be published and distributed.  The ANF Guide will list each company/organization registered for the ANF alphabetically, by booth number and by a category.  Participating companies will have four (4) categories to choose to be listed under:  OEM, Aftermarket Supplier, Repair Station or Service.  The ANF Guide will not contain advertising, but all participants will have the same amount of space to describe their company’s offerings. 

      

    14.  Use of the ACPC logo is strictly prohibited.

      

    15.  The ANF will take place on Sunday, August 21, 2016.  Set up for ANF booths is Sunday from 8:00 am to 11:30 am.  All company representatives must be positioned inside their booths by 12:45 pm—no exceptions.
    During the first two and a half hours (2 1/2) from 1:00 pm – 3:30 pm, the ANF will be opened to Airline attendees only. During this time, exhibitors must remain behind their tables in their booths only.  You may not leave your booth to walk around the exhibit hall or take airline personnel to your booth.  After the first two and a half (2 1/2) hours the hall will be opened from 3:30 pm – 6:00 pm to all registered attendees.  At that time exhibitors will able to leave their booths and move about the venue.

      

    16.  Teardown or abandoning a booth prior to the close of the ANF Venue at 6:00 pm is strictly prohibited.

      

    17.  Refund requests must be received in writing by July 22, 2016 no later than 5 pm Eastern.  Please send request by email to Scott Lawson at scott@flite.aero or Holli Potts-Boedeker at hpotts@accufleet.com.

      

    18.  The ACPC Board of Directors reserves the right to rule on any matter not specifically addressed in the above.

     

The ACPC is the most productive aviation conference worldwide.

We encourage everyone to review: ACPC Rules and ANF Rules & ACPC History.
If you need to Contact us, please use any of the options listed on the Contact Information Page.
We would like to take this opportunity to extend our appreciation to all our volunteer Committee Members.