 |
|
 |
||||||||||||||||||||||||
|
||||||||||||||||||||||||||
|
||||||||||||||||||||||||||
|
AIRLINE
ROUNDTABLE POLICY
PURPOSE
These guidelines have been developed
in an effort to make the Round Table sessions manageable and equitable
to all suppliers and airlines. It is a requirement that all conference
attendees observe this policy which is intended to govern the sign-up
process and the actual Round Table sessions.
PARTICIPATION REQUIREMENTS
Airlines
- It
is a requirement that all ACPC airline attendees participate in Round
Table sessions. Each airline may operate as many Round Tables as
required to accommodate those employees in attendance. Airlines with
four or less attendees are required to host a minimum of one Round Table
on both days of the Round Table Program. Airlines with five or more
attendees are required to host a minimum of two Round Tables on both
days of the Round Table Program. No more than two (2) airline company
representatives are permitted at any given Round Table appointment.
Round Tables are divided into two (2) categories, purchasing and
repair/overhaul.
Suppliers -
In
order for a supplier to participate, he/she must be a paid registrant
which will be verified by the Round Table System. No more than
two (2) Supplier Company representatives are permitted at any given
Round Table appointment. Spouse/guest attendees are not permitted in the
Round Table area at any time.
ROUND
TABLE APPOINTMENTS
Due to the limited quantity of airline
Round Table appointments, and in order to provide an equal opportunity
to all suppliers, the issuance of appointments is controlled. At the
time of the onsite conference registration, each supplier company will
be permitted five appointments, 3 on Monday and 2 on Tuesday. In the
case where a supplier company has more than one paid registrant,
appointments will be issued to the first representative who registers
appointments in the Round Table System. Remaining representatives from
those companies will be advised at the time they register who made the
Round Table appointments for their company upon request.
ROUND
TABLE RESERVATION PROCEDURE
Sign-up hours -
Round
Table sign-up times for both Monday and Tuesday Round table
appointments, will run parallel to conference registration hours
on Saturday and Sunday. The purpose of this is to reduce crowds, improve
the logistics of the sign -up and assure control of the procedure. Both
Monday and Tuesday appointments are open during this time. Additional
sign-up time will be available on Monday and Tuesday mornings. Suppliers
are encouraged to make note of sign-up hours and plan accordingly. In
the event there are remaining airline Round Table appointments available
late afternoon on Sunday, the Committee may elect to reopen the Round
Table sign-ups and may also elect to provide additional appointments to
any suppliers wishing to procure more than the initially allotted five
(5). Announcements to this effect will be made in the Hospitality Suite
on Sunday evening.
Recording
your appointments -
The
Committee will provide appointment request sheets which are available
in the Round Table sign-up area. These appointment request sheets are
designed to permit you to write options for each of the five appointments.
Suppliers should use these forms to record their desired Round Table
appointments as they monitor the live activity on Round Table Reservation
screens. Upon entering the Reservation Room, Suppliers should submit their
appointment request sheets to the terminal operator. The terminal operator
will attempt to make five reservations, three for the Monday sessions and
two for the Tuesday sessions, as requested in order of priority as noted on
the appointment request sheet. In the event that a requested Airline or time
is no longer available, the terminal operator will ask the Supplier to make
another selection. When the initial five Round Table reservations have been
entered into the system the Supplier will be directed to the Confirmation
Area, wherein a designated ACPC Committee member will provide the Supplier
with a printed confirmation of the selections entered into the system. It is
the responsibility of the Supplier to verify the printed reservations PRIOR
to leaving the Round Table Reservation Room. Upon departing from the room,
the Supplier officially confirms and validates that the reservations are
correct. If the Supplier has a question regarding any of the reservations on
the printed confirmation, the Supplier will be directed to a Supervisor
Station for assistance.
ROUND TABLE SESSION REGULATIONS
Time limits -
Each
Round Table appointment is ten minutes. Out of professional courtesy to
airline personnel and fellow suppliers, Round Table participants are
encouraged to observe the ten-minute limit. The Committee will provide an
audible tone signaling each appointment period. Please observe the
ten-minute limit by moving clear of the Table and the room if you do not
have a concurrent scheduled appointment. It must be recognized that,
depending upon Round Table placement, a supplier could have difficulty
reaching the Table when adjacent appointments have been made. Airlines and
suppliers alike are expected to recognize the appointment if a supplier is
running late. Suppliers are encouraged to politely remind other suppliers
who may be occupying their respective appointment time. If there is a
problem, contact one of the Round Table Committee staff members in the area.
Participation requirements -
Only paid
supplier principles are permitted in the Round Table area. No
spouse/guests are permitted in the Round Table area at any time. Supplier
participants shall remain outside of the Round Table area until their
scheduled appointment time. When the audible tone is heard, those Suppliers
with scheduled appointments during that period may enter the Round Table
area, while those Suppliers who have completed their appointments must leave
the Round Table area. Airline personnel are urged to help enforce this
policy and notify a Committee staff member of any infractions. Violators
will be escorted from the premises.
Logistics -
Each
airline table will be identified with the airline name prominently
displayed. Each airline name sign is marked as to the nature of the
purchasing function being conducted, i.e. Purchasing, Repair or Combination.
Out of courtesy to those who are meeting, please vacate the area unless you
are moving to another appointment.
|
 |
||
|
