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Airline Roundtable Guidelines

Airline Roundtable Guidelines


These guidelines have been developed in an effort to make the Roundtable sessions manageable and equitable to all Suppliers and Airlines. It is a requirement that all conference attendees observe this policy which is intended to govern the sign-up process and the actual Roundtable Sessions.


      Airlines – It is a requirement that all ACPC Airline attendees participate in Roundtable sessions. Each airline may operate as many Roundtables as required to accommodate those employees in attendance. Airlines with four (4) or less attendees are required to host a minimum of one Roundtable on both days of the Roundtable Program.  Airlines with five (5) or more attendees are required to host a minimum of two (2) Roundtables on both days of the Roundtable Program. No more than two (2) airline company representatives are permitted at any given Roundtable appointment.  Roundtables are divided into three (3) types of tables, purchasing, repair/overhaul and combination (purchasing/repair). Spouse/guest attendees are not permitted in the Roundtable area at any time.

       Suppliers – In order for a Supplier to participate, he/she must be a paid registrant which will be verified by the Roundtable System. No more than two (2) Supplier Company representatives are permitted at any given Roundtable appointment.  Spouse/guest attendees are not permitted in the Roundtable area at any time.


Due to the limited quantity of Airline Roundtable appointments, and in order to provide an equal opportunity to all Suppliers, the issuances of appointments are controlled.  At the time of the onsite conference registration, each Supplier company will be permitted three (3) appointments on Monday and two (2) appointments on Tuesday.  In the case where a Supplier company has more than one (1) paid registrant, appointments will be issued to the first representative who registers appointments in the Roundtable System.  Any remaining representatives from those companies will be advised at the time they register who made the Roundtable appointments for their company upon request.


Sign-up hours – Roundtable sign-up times run parallel to conference registration hours on Saturday, September 11 and Sunday, September 12, 2021.  The purpose of this is to reduce crowds, improve the logistics of the sign-up process and to assure control of our procedures.

Suppliers are encouraged to make note of sign-up hours and plan accordingly. In the event Airline Roundtable appointments become available, the Committee may elect to provide additional appointments on a first-come, first-served basis to any registered Suppliers interested in securing additional appointments above the allotted five (5).  Announcements to this effect will be made in the Hospitality Suite on Sunday, September 12, 2021.


Recording your appointments – The Committee will provide appointment request sheets which are available in the Roundtable sign-up area. These appointment request sheets are designed to permit you to write options for each of the five (5) allotted appointments.  Suppliers should use these forms to record their desired Roundtable appointments as they monitor the live activity on the Roundtable Reservation screens. Once Roundtable appointments have been selected, only one (1) registered supplier per company should proceed to the Roundtable Reservation Room where he or she will submit his or her company’s appointment request sheet to the terminal operator. The terminal operator will attempt to make three (3) reservations for the Monday sessions and two (2) for the Tuesday sessions, as requested in order of priority, as noted on the appointment request sheet.  In the event that a requested Airline or time slot is no longer available, the terminal operator will ask the Supplier to make another selection.  When the initial five (5) Roundtable appointments have been entered into the system the Supplier will be directed to the Confirmation Area, wherein a designated ACPC Committee member will provide the Supplier with a printed confirmation of the selections entered into the system.  It is the responsibility of the Supplier to verify the printed appointments PRIOR to leaving the Roundtable Reservation Room.  Upon departing from the room, the Supplier officially confirms and validates that the appointments are correct. If a Supplier has a question regarding any of the appointments on the printed confirmation, the Supplier will be directed to a Roundtable Coordinator for assistance.


       Time limits – Each Roundtable appointment is ten minutes. Out of professional courtesy to Airline personnel and fellow Suppliers, Roundtable participants are encouraged to observe the ten (10) minute time limit.  The Committee will provide an audible tone signaling the end of each appointment period.  Please observe the ten (10) minute limit by moving clear of the Table and the room if you do not have a concurrent scheduled appointment. It must be recognized that, depending upon Roundtable placement, a Supplier could have difficulty reaching the Table when adjacent appointments have been made.  Airlines and Suppliers alike are expected to recognize the appointment if a Supplier is running late.  Suppliers are encouraged to politely remind other Suppliers who may be occupying their respective appointment time.  If there is a problem, contact one of the Roundtable Committee staff members in the area.

       Participation requirements – Only paid Supplier principles are permitted in the Roundtable area.  No spouse/guests are permitted in the Roundtable area at any time. Supplier participants shall remain outside of the Roundtable area until their scheduled appointment time.  When the audible tone is heard, those Suppliers with scheduled appointments during that period may enter the Roundtable area, while those Suppliers who have completed their appointments must leave the Roundtable area.  Airline personnel are urged to help enforce this policy and notify a Committee staff member of any infractions.  Violators will be escorted from the premises.

       Logistics – Each airline table will be identified with the airline name prominently displayed. Each airline name sign is marked as to the nature of the purchasing function being conducted, i.e. Purchasing, Repair or Combination. Out of courtesy to those who are meeting, please vacate the area unless you are moving to another appointment.