Airline Roundtable Policies

Airline Roundtable Policies

A flagship event of the ACPC, Airline Roundtable meetings are considered to be one of the core ingredients that have made the conference so successful for 68 years.

Event Details

Monday, August 18th, 2025
International Ballroom
10:00 AM – 12:00 PM
1:50 PM – 5:00 PM

Tuesday, August 19th, 2025
International Ballroom
9:00 AM – 12:20 PM

Airline Participation Requirements

• All ACPC Airline companies must participate in Airline Roundtable Sessions on Monday and Tuesday according to the following criteria. Note: Roundtables are divided into three (3) types of tables: Purchasing, Repair/Overhaul and Combination (Purchasing & Repair).

• No more than two (2) airline company representatives are permitted at any given Airline Roundtable Session.
• Spouse/Guest attendees are not permitted in the Roundtable area at any time.

Supplier Participation Requirements

• Only paid Suppliers may participate in Airline Roundtable Sessions.
• No more than two (2) Supplier Company representatives are permitted at any given Roundtable appointment.
• Spouse/Guest attendees are not permitted in the Roundtable area at any time.

Supplier Priority Grouping for Airline Roundtable Appointments

• Payment of the Supplier Company Commitment for ACPC secures the timestamp for selecting Airline Roundtable appointments onsite.
• Approximately one month prior to the event, the Main Company Contact will receive an email confirming the Company’s Priority Grouping which determines their 15-minute timeslot for selecting appointments on Saturday, August 16^th, 2025.
• At that time, the Company must also confirm the representative from their company responsible for selecting the Airline Roundtable appointments.

Supplier Appointment Roundtable Selection Procedure

• Suppliers can monitor the Roundtable Availability Chart on screens outside the Airline Roundtable Appointment Selection area on Saturday.
• Appointment Request Sheets will be provided for recording desired appointments.
• There are three types of roundtables: Purchasing, Repair/Overhaul, and Combination (Purchasing & Repair).
• This year, each Supplier company may schedule 3 roundtable appointments on Monday and 2 on Tuesday.

Appointment Scheduling Process:

• Approximately 4 weeks before the conference, each Supplier Company representative will receive an email with their assigned 15-minute timeslot for appointment selection.
• To access the Roundtable Selection area, the designated representative must bring the email confirmation and a valid ID. The Supplier entering the Airline Roundtable Appointment Selection area MUST be the Supplier representative indicated on the email confirmation. Any changes to the representative must be submitted in writing to [email protected] before the event.
• Once the Supplier representative enters the Roundtable Selection area at the assigned timeslot,  a Volunteer will assist in confirming appointments. If a preferred appointment is unavailable, alternate selections can be made.
• The Volunteer will finalize and email the schedule to the Supplier, who may also collect a printed copy upon exiting.
• Suppliers must verify printed schedules before leaving the selection area. Once exited, all appointments are considered confirmed and validated.
• Any questions or issues can be addressed at the Roundtable Selection Customer Service desk within the selection area.

Overall Roundtable Sessions Guidelines

• Each Airline Roundtable Session is ten (10) minutes in length.
  • The Committee will provide an audible tone signaling the end of each appointment period.
  • Please observe the ten (10) minute limit by moving clear of the table, and the room, if you do not have a concurrent scheduled appointment.
  • Suppliers are encouraged to politely remind other Suppliers who may be occupying their respective appointment time. If there is a problem, contact one of the Roundtable Committee members in the area for assistance.
• Supplier participants shall remain outside of the Roundtable area until their scheduled appointment time.
  • When the audible tone is heard, those Suppliers with scheduled appointments during that period may enter the Roundtable area, while those Suppliers who have completed their appointments must leave the Roundtable area.
  • Airline personnel are urged to help enforce this policy and notify a Roundtable Committee member of any infractions. Violators will be escorted from the premises.
• Each airline table will be identified with the airline name prominently displayed. Each airline name sign is marked as to the nature of the purchasing function being conducted, i.e. Purchasing, Repair or Combination.