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ANF Policies

ANF Policies

Welcome to the Aviation Networking Forum (ANF) – a networking opportunity for suppliers and airlines. The following information is to serve as a guideline for your participation during this venue.

Event Details

Date: Sunday, August 17th, 2025
Set-up Hours: 8:30 AM – 11:30 AM
Location: Atrium Ballroom & Foyer
Open Hours:
1:00 PM to 3:30 PM – Airlines Only
3:30 PM – 6:00 PM – Airlines & Suppliers
(Hours Subject to Change)

Purchasing a Forum Space

  • You can purchase an ANF space online only as part of your Company Commitment Process for the ACPC at www.acpc.com. Sales open on Monday, May 5th, 2025, and the deadline to register is Friday, July 11th, 2025 (unless the venue sells out before this date).
  • Forum spaces are limited and assigned on a first-come, first-served basis after your payment for both the conference and forum space is verified.
  • Each supplier company will receive an alpha confirmation code (e.g., “GHSNV”) upon completing their Company Commitment. This code will also apply to any ANF booth or sponsorships your company may have. Note: The confirmation code does not determine your booth location.
  • Booth spaces are assigned based on a timestamp collected at the time of payment. Assignments will be finalized and sent to registered companies several weeks before the conference.
  • Only one forum space per company is allowed. Requests for combined booths or adjacent locations for sister companies, affiliates, or subsidiaries will not be considered.
  • Cost for an Aviation Networking Forum space is $850.00, which includes a 6′ x 8′ networking area with one standard table (6′ L x 24″ W x 30″ H), two side chairs, one wastebasket, and an ID sign.
  • Electricity and internet must be ordered separately through the Marriott Marquis and can be costly. To save on expenses, we recommend bringing an external battery or power source that can last the duration of the ANF.

Staffing Your Forum Space

  • Each company is allowed a maximum of three (3) registered and paid Supplier representatives inside the booth at one time. In the spirit of fairness, gathering of other company representatives outside the booth or in the aisles surrounding the booth are strictly prohibited.
  • All representatives must be in their designated forum space by 12:45 PM. Any personnel arriving after this time must be escorted to the booth by an ACPC volunteer.
  • During the Airline Only time (1:00 PM – 3:30 PM), swapping booth personnel or leaving the forum space for any reason, except for emergencies, is prohibited. You may not leave your space to walk around the ANF or escort airline personnel to your booth during this period.
  • The ANF will be open from 3:30 PM – 6:00 PM to all registered supplier and airline attendees. At that time, exhibitors are permitted to leave their forum space and move about the venue.
  • Guests are not permitted in the ANF at any time.

Forum Space Guidelines

  • All companies participating in the ANF must set up their areas between the hours of 8:30 AM and 11:30 AM on Sunday, August 17th, 2025 and participants must be wearing their 2025 issued Badge and Wristband.
  • We encourage Exhibitors to ship materials through, Freeman, the 2025 ACPC preferred Exhibitor Services Provider. Avoid long lines at the FedEx Business Center on Sunday morning by having packages delivered directly to your booth through Freeman. The 2025 ACPC ANF Exhibitor Kit will available online after July 11, 2025. If you prefer to ship your booth materials directly to the hotel, the instructions and fee schedule can be found here: 0363_Atlanta_Marriott_Marquis_Shipping_Instructions.pdf (fedex.com).
  • Booths and/or freestanding displays are not allowed. All displays, signs, demonstrations, sales activities, etc. must be contained to the top of the table space provided. Display material is limited to 30″ in height from the top of the table. No posters or displays can be placed on the floor around the table or on the provided chairs.
  • Company signs will be provided by the ANF and will be placed on the draping in the back of each space. Company signage, floor displays (including decals), booths or other free standing apparatus will not be permitted.
  • A standard floor length trade show table covering or table runner is permitted.
  • Televisions, computers or any other displays are permitted as long as they conform to the 30″ height limit. Should you require the use of phone lines, you must coordinate these requirements the Hotel. All costs associated with phone line usage will be the responsibility of the requesting company.
  • Only the registered ANF company/organization may display their products/services at the ANF. Subletting space for a fee or for no fee is strictly prohibited. A primary company and one legal division of that company may share the forum space, but only with prior approval from the ACPC Board of Directors.
  • All food items provided by an exhibitor in their forum space shall be limited to snack items that are pre-packed and/or sealed in such a way to prevent any direct human contact, to be used as promotional giveaways. No beverages are permitted.
  • No cash can be given away. If you choose to give away gift card(s), value cannot be more than $50.00 per gift card and total amount of gift cards given away should not exceed $500.00.
  • Special orders of any type, including but not limited to food items, not currently detailed in these guidelines, must be submitted no later than Friday, July 11, 2025 by 5:00 PM ET to [email protected].
  • Teardown or abandoning forum space prior to the close of the ANF venue at 6:00 PM is strictly prohibited.

Other Important Guidelines

  • Use of the ACPC logo is strictly prohibited for any marketing purpose.
  • The ACPC Mobile App will include an ANF Section which will list each ANF exhibiting company alphabetically and by forum space number. This section will not contain advertising, but all participants will have the ability to describe their company’s products and/or services in 30 words or less.
  • Cancellations for ANF Forum Space made up until July 11th, 2025 at 5:00 PM EST will be refunded less a 15% cancellation fee. Cancellations must be made in writing to [email protected]. Unfortunately, NO refunds will be made for cancellations received after July 11th, 2025 at 5:00 PM EST.
  • The ACPC Board of Directors reserves the right to rule on any matter not specifically addressed within this document, including situations whereby clarification is required.