1.    Every Supplier Principle (employee) must register and pay the registration fee of $1095.00 per person beginning on Monday, April 29, 2019 and ending on Friday, July 5, 2019 at 5:00 PM Eastern Time unless the conference is sold out prior to July 5, 2019. Only one Guest is permitted per paid attendee and is required to pay the social registration fee of $500.00 each. Another employee of the same company cannot be listed as a “GUEST”. A SPOUSE OR RELATIVE WORKING FOR THE SAME COMPANY, IN ANY CAPACITY, CANNOT BE LISTED AS “GUEST”. ANY PERSON WORKING WITHIN THE AVIATION INDUSTRY MAY NOT ATTEND THE CONFERENCE AS A GUEST. Registration Fees for qualified Airline Representatives are complimentary in exchange for Airline participation at all scheduled times during the Roundtables Sessions during the conference. Only one (1) Guest is permitted per airline attendee and is required to pay the social registration fee of $500.00. 

2.    The ACPC does not offer complimentary or discounted registration, media passes, day passes or meal passes.

3.    REGISTRATION DEADLINE IS FRIDAY, JULY 5, 2019 at 5:00 PM Eastern Time.  If the conference is sold out prior to Friday, July 5, 2019, registration will close and a “SOLD OUT” notice will be posted on www.acpc.com.  ACPC does not accept on-site registrations.
 

4.    All registered attendees must agree to the ACPC Rules & Regulations along with the ACPC Indemnity Statement when registering online. Upon executing the confirmation “click” located on the online ACPC Indemnity Statement, you have agreed to all terms and conditions and you have agreed that there are no refunds after the Friday, July 5, 2019 at 5:00 PM registration deadline date.  All registered guest attendees must complete and sign the ACPC Indemnity Form.  It shall be a condition of any registration transfer that the original registered Attendee and the replacement Attendee (as well as their organization) remain jointly and severally liable for compliance with the terms of the registration agreement, and are collectively Indemnifying Parties under that Agreement.  In the event of any legal action involving this Agreement, the prevailing party shall be entitled to reimbursement of reasonable attorney's fees and costs incurred.
 

5.  Each Attendee and Attendee’s Company agree that all property rights in the material presented, including copyright, are expressly reserved to the presenter or speaker or to ACPC.  ACPC intends to take photographs and video of this event for use in ACPC news and promotional material, in print, electronic and other media, including the ACPC website. By registering for and participating in this event, each Attendee and Attendee’s Company grant to ACPC the right to use any image, photograph, voice or likeness, without limitation and without further compensation. All media become the property of ACPC. Media may be displayed, distributed or used by ACPC for any purpose. 
 

6.  Each Attendee and Attendee’s Company agrees to the collection, use, and disclosure of contact and demographic information, including information that identifies the Attendee personally (e.g. name, address, email address, phone number, etc.). ACPC may use this information for: (a) event-related purposes; (b) ACPC marketing activities; and (c) sharing with third parties that perform services on behalf of ACPC.  ACPC may use this information for so long as ACPC remains active in conducting any of the above activities.

7.    Late Registrations will be offered only if the Conference has available space after the Friday, July 5, 2019 deadline.  If available, late registration is $1195.00 for Supplier Principles and $600.00 for Airline and Supplier Guests. 

8.    NO REGISTRATION REFUNDS, FOR ANY REASON WHATSOEVER, WILL BE AUTHORIZED AFTER THE PUBLISHED REGISTRATION DEADLINE OF FRIDAY, JULY 5, 2019 at 5:00 PM Eastern Time.  You may, however, transfer your registration to another person in your company by following the transfer procedures.

9.    The transfer of the conference registration to another person within the same company is permitted prior to the initial registered attendee picking up their badge at the conference.  Requests must be made in writing on Company Letterhead by email to Connie Schaeffer at acpc@gate.net prior to Friday July 5, 2019 at 5:00 pm Eastern Time.  After this date, please follow the transfer instructions posted on www.acpc.com for an on-site transfer only.

10.    The ACPC has a strict policy of NO HOSPITALITY SUITES,  COMPANY MEETINGS OR EVENTS, ACTIVITIES or PRIVATE FUNCTIONS (INSIDE OR OUTSIDE OF THE OFFICIAL ACPC VENUE other than those sponsored by the ACPC) beginning Sunday, August 11, 2019 through 5:00 PM, Tuesday, August 13, 2019.  Saturday provides an opportunity for our attendees to host private off-site events; these private events and company meetings may not be held on the hotel property, inside or outside, under any circumstances.  The policy is applicable to those individuals and their respective companies, whether they are registered or non-registered.  ACPC reserves the right to take action at its sole discretion: a. To prohibit any registered participant or non-registered participant and their respective companies which violates this Agreement or is, in any way, not suitable for, or in keeping with, the character and spirit of the ACPC; b. To refuse to permit any registered or non-registered participant or non-registered participant and their respective companies to register for any future ACPC up to three (3) years as noted in Article III, Section 3.04, of the Air Carriers Purchasing Conference Bylaws, which will be furnished upon request.  This policy extends to the distribution to any participants attending the ACPC, any printed matter, including without limitation, company specific promotional materials, samples, invitations, souvenirs and the like, outside of ACPC designated areas, without the written approval of the ACPC.

11.  No one under the age of 21 will be allowed into any ACPC venue .

13.  All attendees and attendee companies must meet and maintain a "Professional Code of Conduct". Any attendee or attendee company in violation of the "Professional Code of Conduct" will be subject to the guidelines of Article III, A4 of the Air Carriers Purchasing Conference Bylaws.

14.  Dress Code for all ACPC events will be Business Casual, with the exception of the Monday Banquet. The Monday Banquet dress code is semi-formal or business casual.

15.  ACPC Badges and ACPC Wrist Bands are required for ALL ACPC business and social functions.  Individuals not wearing an ACPC Badge and ACPC Wrist band will not be admitted into any ACPC venue.

16.   Please care for your badge and wrist band. Lost, misplaced, stolen and forgotten badges and wrist bands will NOT be replaced.

17.  ACPC Badges and Wrist Bands are non-transferable and may not be given to another person for any reason at any time. Violators are subject to the guidelines of Article III, A4 of the Air Carriers Purchasing conference Bylaws.  Reselling, sharing, or transferring an ACPC badge or wrist band are strictly prohibited.

18.  Guests are permitted in the Social Functions Only.  Guests are NOT permitted in the Aviation Networking Forum, Roundtables, Professional Development Sessions, or Business Lunches.

19.  No more than two (2) supplier company representatives are permitted at any given Roundtable Appointment. Only paid supplier principles and airline representatives are permitted in the Roundtable area. Guest attendees are not permitted in the Airline Roundtables area at any time.

20.  No more than three (3) paid supplier-company representatives are permitted as host of the company table in the Aviation Networking Forum at any given time. Only paid supplier attendees and Airline Representatives are permitted in the Aviation Networking Forum. Guest attendees are not permitted in this business venue at any time. Swapping of booth personnel or leaving booth for any reason, other than emergencies, during the Airline Only time (1:00 pm – 3:30 pm) is not allowed. Registration and payments for the Aviation Networking Forum will be available through www.acpc.com only and taken on a “First Come, First Served” basis.  Registration for the Aviation Networking Forum will be accessible only with a confirmation code issued via registering online for the Conference at www.acpc.com

21.  By registering for the Conference, the registrant understands and consents to be listed in our conference directory.  This approval will also provide consent to be contacted by phone, fax, mail, or email by the conference and the other members of the organization.

22.  Use of the ACPC logo is strictly restricted for use to all with the exception of the ACPC Board of Directors and the 2019 Committee members only.

23.  Sponsorship opportunities are limited only to those companies who have fully registered with an acknowledgement number from the ACPC for the 2019 ACPC Conference.

24.  The ACPC Board of Directors reserves the right to rule on any matter not specifically addressed above or any matter pertaining to any ACPC program, event, venue or any activity within the Hotel during the Official Conference dates.